Estimated study time: 7 minutes

Learning objective: Create a consistent system for finding drafts, source files, feedback and final evidence.

Poor organisation creates avoidable delays and increases the risk of uploading the wrong version. Set up a structured folder system before the number of files grows. Keep anonymised working files separate from original restricted material, and never move confidential files outside approved storage.

Suggested structure

  • Portfolio / Section 1 or Section 2 / Module / Evidence 1, 2 or 3.
  • Within each evidence folder: source notes, draft, trainer feedback and final.
  • A separate evidence tracker showing status, mapped standards and next action.

Suggested naming pattern

S1M3_E2_Communication_IQC_callout_2026-06-05_v01_draft

  • Use the section, module and evidence number.
  • Add a short meaningful description.
  • Use an unambiguous date format such as YYYY-MM-DD.
  • Add version number and status: draft, feedback or final.
  • Avoid patient identifiers and confidential details in file names.

Learner activity

Create your folder structure and rename one existing draft using the proposed naming convention.

Key points

  • Organise before files accumulate.
  • Use clear version and status labels.
  • Keep confidential originals within approved systems.
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